• Personal Assistant to the Head of Office and the Board of Directors.
• Assisting to the company lawyers in following up various matters such as deadlines of submission of the documents, sending the reminders to clients and setting up reminders, drafting basic corporate documents such as cover letters, company registers or legal letters.
• Collation, review and updating of Client Due Diligence records, ensuring all data is maintained up to date and in accordance with the company’s AMLFT policy.
• Maintain client files up to date and in order at all times as well as archiving data in accordance with the company data-retention policy.
• Handling basic accounting entries, filing and petty cash.
• Handling the process of the registration of new employees and termination of the resigned ones.
• Keeping the contact database updated at all times.
• Co-ordinate supplier relationships and orders, ensuring the company obtain the best value and quality for services ordered. 

• Minimum 3 years’ experience in a similar role, have a basic understanding in book keeping and proficiency in Microsoft Office.
• Be smart, confident, respectful and professional with clients, over the phone and face-to-face.
• Be pro-active, have a ‘can-do’ attitude, be an excellent team player and can work well under pressure.
• Have excellent organisational skills, attention to detail and works on own initiative.
• Be fluent in spoken and written English a minimum.  Fluency in Maltese and French will be considered an asset.

Someone who is experienced with adminstration and personal assistant functions, pleasant and trustworthy. Ability to be flexible in terms of office responsibilities in relation to multiple tasks. 

Salary range specifically between €18,000 - €20,000